PERSONAL ASSISTANT TO HEAD OF TRADE: LONG LIFE
Listing reference: woolw_001410
Listing status: Under Review
Apply by: 6 February 2026
Position summary
Industry: FMCG & Supply Management
Job category: Other: FMCG, Retail, Wholesale and Supply Chain
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
To provide a professional and comprehensive Personal Assistant service and administrative support to the Head of Trade – Long Life
Relationship building, multi-tasking and problem-solving are key requirements of the role, requiring the incumbent to have good interpersonal skills, show high initiative, be delivery focused and be able to work independently.
Job description
- Provide an advanced, efficient, confidential administrative service to the Head of Trade, whilst providing additional support where necessary, to extended teams - including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.
- Effective diary, email management and follow-up to ensure appropriate and constructive time allocation.
- Maintain high levels of confidentiality and always deal effectively with sensitive information
- Co-ordinate events, setting up key meetings, for the various central teams
- Processing of accounts, petty cash, and travel reconciliations for management and team
- Effective cost management in the Ordering of stationery and other office equipment
- Effective booking of local and international Travel, diary & meeting management
- Preparation of presentations and other documentation. Effective creation, editing and format checking to business standard.
- Assist with expense and budget oversight and management
- Professionalism, excellent judgement, use of discretion, prioritisation and problem-solving abilities
- Ability to deal with ambiguity and change
- Ability to work flexible hours if required
- Minutes of Key meetings, Action points and manage the resolution and outcomes as agreed
- General administration
Minimum requirements
- 3-year Secretarial diploma or other relevant tertiary qualification
- Budgeting skills and a good understanding of the Woolworths' financial processes will be an advantage
- Enthusiastic and confident with strong interpersonal skills
- High level of proficiency ito information systems and working knowledge of MS Word, Excel, PowerPoint, and Microsoft Outlook
- Effective communication skills – both verbal and written
- Strong administrative skills and time management
- Exceptional customer service and conflict handling skills
- Analytical skills, such as the ability to effectively consolidate strategic information and documentation
- Accuracy and attention to detail
- Strong planning and organisational skills
- Ability to multitask, to prioritise workload, and to work under high pressure
- Ability to work and make decisions independently
- Ability to work flexible hours based on business requirements