Listing reference: woolw_000790
Listing status: Under Review
Apply by: 12 March 2024
Position summary
Industry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
Remuneration: Market Related
EE position: No
To achieve the Condiments and Dressings team goals by providing administrative support to the Buyer and to ensure the smooth running and full administrative support of the department. Supporting role will be across Grocery departments F16 and F71.
Job description

·       Administrative Supplier Management and the completion thereof in a timely fashion
·       Daily communication with the supplier base and weekly reconciliation.  
·       Communication with buyers/planners regarding supply, static, pricing and availability and facilitating corrective action required at supplier base.
·       Provide ordering support.
·       Maintain Static data.
·       Provide general administrative support to the Buying & Product Development Teams.
·       Ensure all Price and Pack information is transmitted accurately to all suppliers on a regular basis.
·       Prepare departmental reports, Excel worksheets and Word documents as agreed with buyer.
·       Communication of Promotional Planner and managing supplier’s completion of Promotional Check Sheet timeously with correct flashes.
·       Submissions to trade planning, checking off ticketing and Daily Difference accuracy.
·       Loading promotions and submitting on FPP in required time.
·       Departmental operating expense capturing & management. Disbursing/ Updating of PO’s.
·       Tracking packaging payments, write off and re-billings of promotions with suppliers.
·       Applying for barcodes and loading new line static on FILA and JDA.
·       Booking of meetings rooms, coffees, and supplier parking.
·       Compile, update and maintain Price books, Price increase templates and pricing data on CAM/ RMS.
·       Ad-hoc administrative duties including comparative shops, Store visits and other pricing related functions.
·       Taking meeting minutes when necessary (Team and Supplier meetings)
·       Handle ad-hoc queries and requests
·       Preparation of Contracts and Trading terms
·       Adhoc assistance for the Grocery team maybe required from time to time, this will be directed by the buying team.
·       Maintenance on JDA with Supplier Split adjustments, trunking rules, lead times etc.
·       Preparation of monthly commercial presentations

Minimum requirements

  • At least 2 years relevant administration experience
  • Matric (Grade 12)
  • Accounting diploma an advantage
  • System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI , FPP, ORACLE and Qlik knowledge advantageous
  •  Computer literacy skills – Proficient in Excel, Powerpoint, MS Teams and Word
  • Basic understanding of retail accounting practices, Buying and Planning principles.
  • Basic understanding of Buying and Planning Knowledge
  • Sound analytical skills
  • Attention to detail
  • Willingness to learn


Behavioural Skills:


  • Team Player.
  • Administration orientation with high levels of accuracy & attention to detail.
  • Initiative – ability to anticipate Buying Team member’s requirements and react in advance.
  • Ability and willingness to take routine decisions in the absence of Buyer.
  • Planning and organizing skills.
  • Good communication skills (verbal and written).
  • Deadline orientated.
  • Good interpersonal skills
  • Customer Service Orientation
  • Ability to work under pressure
  • Attention to detail and Analytical ability
  • Integrity and ability to maintain confidentiality
  • Work with team at varying levels
  • Results driven and proactive
  • Connecting People
  • Open-mindedness and being able to see the bigger picture.

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