Personal Assistant
Listing reference: woolw_000696
Listing status: Under Review
Apply by: 25 October 2023
Position summary
Industry: Wholesale & Retail Trade
Job category: Secretarial
Location: Westville
Contract: Permanent
Remuneration: market related
EE position: No
Introduction
To provide administrative and technical support to the Divisional Executive and Divisional Leadership Team(s) where applicable.
Job description
- Deal with strategically sensitive and confidential information
- Diary and e-mail management - assisting in effective time management
- Prepare for and organise meetings/conferences/functions and other general group activities
- Co-ordinate and reconcile travel arrangements
- Screen telephone calls and pro-actively deal with queries
- Liaise with customers – both internal and external
- Co-ordinate presentations and develop required documentation
- General admin and filing
- Ordering of stationery
- Minute taking
- Capture & follow up on supplier invoices and expense reports
- Monthly and adhoc report collation
Minimum requirements
- 2-3 years proven secretarial experience and skills at a personal assistant level
- Ability to communicate effectively – excellent verbal and written skills
- Computer literate – Ability to use MS Office (Word, PowerPoint, Excel, Outlook)
- Ability to use own initiative and be proactive
- Ability to work independently and decision making-ability
- Ability to work effectively in a pressurised environment with high volumes of varied work
- Efficient and accurate with attention to detail
- Excellent planning and organising skills
- Varied working experience and maturity is important
- Good interpersonal and relationship building skills
- Customer Service Orientation
- Self-starter with the ability to work independently with confidence
- Manage and administration of purchase orders
As a proud South African brand, Woolworths is committed to transformation. Meeting our employment equity goals will be taken into account in our recruitment decisions.
