EXECUTIVE PERSONAL ASSISTANT TO CHIEF FOOD TECHNOLOGY & SUSTAINABILITY OFFICER
Listing reference: woolw_001211
Listing status: Under Review
Apply by: 26 May 2025
Position summary
Industry: FMCG & Supply Management
Job category: Other: FMCG, Retail, Wholesale and Supply Chain
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
To provide a professional and comprehensive Executive Personal Assistant service and administrative support to The Chief Food Technology & Sustainability Officer and team in Foods.
Job description
- Provide an advanced, efficient, confidential administrative service to the Chief Food Technology & Sustainability Officer, including effective diary management, agenda co-ordination, document preparation, screening of calls and general office management (filing, stationery etc).
- Effective management of inbox to deal with the high volumes of incoming emails, responding in a professional manner where appropriate, and highlighting emails for urgent attention.
- Interpret/ anticipate systemic impacts of business/other issues (e.g. calendar changes) and exercise judgment in selecting the most appropriate course of action to ensure issues are dealt with efficiently and effectively.
- Book and co-ordinate efficient local and international travel arrangements.
- Assist with budget management of the department.
- Process invoices and ensure recons are kept.
- Provide effective personal support services.
- Ensure that all documents are saved (with the appropriate version control) on the relevant drives and manage access to these folders to ensure confidentiality.
- Provide advanced and efficient admin support in terms of research, creating presentations, consolidating and editing/ checking of all documents.
- General administration
Minimum requirements
- 3 year Executive Secretarial diploma or other relevant / similar tertiary qualification
- Minimum 3 – 5 years' work experience at executive level
- Project Management skills
- Ability to effectively consolidate strategic information and documentation
- Budgeting skills and understanding of the Woolworths' financial processes
- Professional, enthusiastic, and confident with strong interpersonal skills
- Ability to build strong networks and strategic relationships with internal and external stakeholders
- High level of PC literacy skills (MS Word, Excel, Power Point and Microsoft Outlook), including formatting skills
- Effective communication skills – both verbal and written
- Project Management skills - including accuracy and attention to detail
- Exceptional customer service and conflict handling skills
- Strong planning and organisational skills – delivery focused and action-oriented
- Ability to multi-task, to prioritise workload and to work under pressure
- Ability to work and make decisions independently and excellent judgement
- Ability to deal with ambiguity and change
