PERSONAL ASSISTANT
Listing reference: woolw_001054
Listing status: Under Review
Apply by: 4 February 2025
Position summary
Industry: Wholesale & Retail Trade
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
EE position: No
Introduction
To provide Secretarial and Administrative support to the Director of Corporate Social Justice
Job description
- Diary and e-mail management - assisting in effective time management
- Prepare/organise/attend meetings/conferences/functions and other general group activities
- Co-ordinate and reconcile travel arrangements (local & international) for team
- Screen telephone calls and pro-actively deal with queries
- Build effective relationships with internal and external stakeholders
- Record keeping of advocacy campaigns and stakeholder engagements.
- Order stationery for the department as required
- Process the payment of invoices on Oracle
- Process all petty cash claims on behalf of team
- Collate monthly training information for business unit
- Effectively deal with sensitive and confidential information
- Co-ordinate presentations and develop required documentation
- Support overall Leadership team – travel arrangement, editing and formatting of reports
- Effective writing is important and so is preparing presentations
Minimum requirements
- Proven secretarial experience and skills at a senior personal assistant level
- Ability to communicate effectively – excellent verbal and written skills
- Computer literate – Ability to use MS Office (Word, PowerPoint, Excel) & the internet
- Effective writing and ability to prepare presentations
- Good financial acumen and budgeting skills
- Ability to use own initiative and be proactive
- Professional
- Ability to work independently and decision making-ability
- Ability to work effectively in a pressurised environment with high volumes of varied work
- Flexibility and adaptability with the ability to multi-task.
- Efficient and accurate with attention to detail
- Excellent planning and organising skills
- Varied working experience and maturity is important
- Good interpersonal and relationship building skills
- Exceptional customer service and conflict handling skills
- Self-starter with the ability to work independently with confidence
“As a proud South African brand, Woolworths is committed to transformation. Meeting our employment equity goals will be taken into account in our recruitment decisions”
