PERSONAL ASSISTANT : CENTRAL BUYING/ENGEN & AFRICA (24 MONTHS CONTRACT)
Listing reference: woolw_000994
Listing status: Under Review
Apply by: 15 November 2024
Position summary
Industry: FMCG & Supply Management
Job category: FMCG, Retail, Wholesale and Supply Chain
Location: Western Cape
Contract: Permanent
Remuneration: MARKET RELATED
EE position: No
Introduction
To provide a professional and comprehensive Personal Assistant service and administrative support to the Trading Heads of Central Buying and Engen & Africa.
Job description
- Provide an advanced, efficient, confidential administrative service to the Heads of Central Buying and Engen & Africa, whilst additional support where necessary to extended teams - including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.
- Effective diary management and follow-up to ensure appropriate and constructive time allocation.
- Maintain confidentiality and deal effectively with sensitive information at all times
- Co-ordinate events for the various central teams
- Processing of accounts, petty cash and travel reconciliations for management and team
- Ordering of stationary and other office equipment
- Travel, diary & meeting management
- Preparation of presentations and other documentation
- General administration
Minimum requirements
- 3 year Secretarial diploma or other relevant / similar tertiary qualification
- Ability to effectively consolidate strategic information and documentation
- Budgeting skills and understanding of the Woolworths' financial processes
- Enthusiastic and confident with strong interpersonal skills
- Ability to build strong relationships
- High level of proficiency ito information systems and working knowledge of MS Word, Excel, Power Point and Microsoft Outlook)
- Effective communication skills – both verbal and written
- Strong administrative and secretarial influence
- Exceptional customer service and conflict handling skills
- Analytical skills
- Accuracy and attention to detail
- Strong planning and organisational skills
- Ability to multi-task, to prioritise workload and to work under pressure
- Ability to work and make decisions independently
