BUYERS ASSISTANT: HPPC
Listing reference: woolw_000083
Listing status: Under Review
Apply by: 14 July 2021
Position summary
Industry: FMCG & Supply Management
Job category: Other: FMCG, Retail, Wholesale and Supply Chain
Location: Cape Town
Contract: Permanent
Remuneration: Market Related
EE position: No
Introduction
To achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department.
Job description
- Administrative work related tasks
- Daily communication with the supplier base and weekly reconciliation
- Communication with buyers / planners regarding supply and availability of product and ensure corrective action is taken
- Provide support ito orders
- Maintain static data
- Provide general administrative support to the commercial team
- Ensure all price and pack information is transmitted to all suppliers
- Prepare departmental presentations/reports, Excel worksheets and word documents
- Comparative shops and updating of promotional calendar
- Management of departmental operating expenses
- Minutes of meetings – follow up on all outstanding issues from meetings
- Booking of meetings rooms, travel and parking
- Compile, update and maintain supplier files
- Ad-hoc administrative duties
- Preparation of monthly commercial presentations
- Handle ad-hoc queries
- Preparation of Contracts and Trading terms
Minimum requirements
- Minimum of 2 years relevant administration experience
- Diploma/Matric (Grade 12)
- System experience of COGNOS, CAM, JDA, and Oracle knowledge
- Computer literacy skills – proficient in Excel, PowerPoint and Word
- Basic understanding of retail accounting practices
- Basic understanding of Buying and Planning principles
Behavioural Skills:
- Team Player
- Administration orientation
- Initiative – ability to anticipate Buyer’s requirements and react in advance
- Ability and willingness to take routine decisions in the absence of Buyer
- Planning and organizing skills
- Good communication skills (verbal and written)
- Deadline orientated
- Good interpersonal skills
- Customer Service Orientation
- Ability to work under pressure
- Attention to detail and analytical ability
- Integrity and ability to maintain confidentiality
- Work with team at varying levels
- Results driven and proactive
- Connecting People
