Woolworths

Listing reference: woolw_000498

Listing status: Closed

Apply by: 20 January 2023

Industry: Wholesale & Retail Trade

Job category: FMCG, Retail, Wholesale and Supply Chain

Location: Western Cape

Contract: Permanent

Remuneration: Market related

EE position: Yes

To provide confidential, professional and comprehensive secretarial and administrative support to the Beauty team.

Provide an advanced, efficient, confidential administrative support
Deal with sensitive and confidential information
Co-ordinate & organise meetings / conferences / functions etc.
Ensure effective diary and e-mail management
Type documents and construct PowerPoint presentations
Screen telephone calls
General office administration - accurate and timeous processing of invoices, petty cash management
Provide end-to-end personal support
Timeously follow up on projects and actions for a large number of team members
Monitoring of budgets and expenses
Responsible for the group calendar and diary management
Tracking and consolidating travel budget and support with travel bookings and arrangements

3-year Secretarial diploma or business orientated diploma or other relevant qualification
Minimum 5 years work experience in a similar role
Confidentiality and use of discretion
Ability to ‘think-out-of-the-box’ / lateral thinking
High initiative/self-starter/proactive and anticipate requirements
Excellent PC literacy skills – Advanced Word/PowerPoint/Internet (ability to do on-line bookings), Intermediate Excel
Strong administrative and secretarial influence
Exceptional customer service and conflict handling skills
Analytical skills
Professionalism, excellent judgement, use of discretion, prioritisation and problem solving abilities
High stress tolerance
Ability to work and make decisions independently
Ability to adapt quickly to change
Excellent communication skills (verbal and written)
Team player
Efficient and accurate with high attention to detail
Budgeting and office management skills